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Meetings

SCAF-2023

Standing Committee on Administration and Finance
Location:
Hobart, Australia
Meeting Start Date/Time:
Meeting End Date/Time:
Submissions Due
Friday, 1 September 2023 - 09:00 Australia/Hobart (Working Paper)
Saturday, 16 September 2023 - 09:00 Australia/Hobart (Background Paper)

Please note, SCAF-2023 will not be streamed on the Zoom platform.

 

Detailed information is available in our support forum, which includes the process for submitting papers and revisions.

Meeting Report:
e-scaf-2023-rep_0.pdf (238.38 KB)

Preliminary Agenda

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1     Opening of the meeting

The Chair of the Standing Committee on Administration and Finance (SCAF) will welcome delegates from CCAMLR Members.

2     Organisation of the meeting
2.1     Agenda

This agenda was adopted by the Commission under Item 2 of its agenda.

3     Annual Financial Statements
3.1     Examination of Audited Financial Statements for 2021 and 2022

Consistent with Financial Regulation 11.1, a full audit of the 2021 and 2022 Financial Statements was completed in 2023. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

4     Report of the Secretariat
4.1     Executive Secretary’s Report

The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2023–2026 Strategic Plan undertaken during the 2022/23 intersessional period.
The report will include some recommendations for changes to the Staff Regulations.

5     Capacity Building

SCAF will consider reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and any administrative and financial proposals arising from any of this work. SCAF will also review the activity of the General Science Capacity Fund.

6     Review of 2023 Budget, 2024 Draft Budget and 2025 Forecast Budget
6.1     Review of 2023 Budget

The status of the 2023 budget will be presented for review.

6.2     Draft Budget for 2024

A draft budget for 2024 will be presented covering the General Fund, Equity Funds and Special Funds. This will be used to prepare a recommended budget for 2024. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues, including its consideration of issues discussed by the Intersessional Correspondence Group on Sustainable Financing, and advice from the Scientific Committee and SCIC Chairs.

6.3     Forecast Budget for 2025

The Committee will present a forecast budget for 2025 to the Commission for information purposes only.

7     Administrative issues

SCAF will discuss other administrative issues arising from intersessional work, including the Second Performance Review and CCAMLR meeting arrangements.

8     Other business
9     Report adoption

SCAF will adopt a report that will be provided to the Commission.

10     Close of the meeting.

Preliminary Schedule (last updated: 27 September 2023)

Week 1 (Sunday 15 October to Friday 20 October 2023)

Conference Room

  Sunday
15 October		 Monday
16 October		 Tuesday
17 October		 Wednesday
18 October		 Thursday
19 October		 Friday
20 October
0900-0945   Commission Opening Scientific Committee Scientific Committee Scientific Committee Scientific Committee
1000–1045   Heads of Delegation         
1045-1100 Break
1100–1230   Commission Scientific Committee Scientific Committee Scientific Committee Scientific Committee
1230–1400 Lunch
1330-1400     Heads of Delegation Heads of Delegation    
1400–1530   Scientific Committee Scientific Committee Scientific Committee Scientific Committee Scientific Committee
1530–1600 Break
1600–1730   Scientific Committee Scientific Committee Scientific Committee Scientific Committee Scientific Committee
Agenda topics – Scientific Committee   1     Opening of the meeting
2.1     Harvested species: Krill resources		 2.2 Harvested species – fish
3. Non-target catch and ecosystem impacts
4. Spatial management		 4     Spatial management of impacts on the Antarctic ecosystem
6     Illegal, unreported and unregulated (IUU) fishing in the Convention Area
9     Scientific Committee activities
10     Secretariat supported activities
11     Budget for 2023/24
12     Advice to SCIC and SCAF
8     Cooperation with other organisations
5     Climate change		 7     CCAMLR Scheme of International Scientific Observation
13     Election of Scientific Committee Chair
14     Other business		 15     Adoption of report of the Forty-second Meeting
16     Close of meeting
Agenda topics – Commission   1. Opening
2. Organisation		        

 

Wombat Room (SCIC: Mon - Fri) 

  Sunday
15 October		 Monday
16 October		 Tuesday
17 October		 Wednesday
18 October		 Thursday
19 October		 Friday
20 October
0900–1030    

HOD meeting 0900 - 1000

SCIC resumes after HOD

(3.8) Proposals for new and revised compliance related CMs

SCIC Related CM Drafting

 0930:  SCIC Related CM Drafting SCIC Report Adoption
1030–1100 Break
1100–1230

 

 

 

 

 

 

 

 

 

(3.2) Vessel inspection

(3.3) VMS

(5) Illegal, unreported and unregulated (IUU) fishing

 

Open - 
CDS Review Fund Panel meet

 

 

 

 

 

 

Open

 

 

 

 

 

 

 

 SCIC Report Adoption
1230–1400 Lunch
1400–1530  

(1) Opening of the meeting

(2) Organisation of Meeting

(3) Review of Compliance and implementation-related measures and systems

(3.1) CDS (incl. CDS Fund review panel)

(3.8) Proposals for new and revised compliance related CMs

 

 

 

 

(5) Illegal, unreported and unregulated (IUU) fishing

(4) CCAMLR Compliance Evaluation Procedure (CCEP)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(3.8) Report out/action needed from SCIC CM Drafting Group

(3.1) Report from CDS Review Panel

(7) Advice from the Scientific Committee

(3) Review of Compliance and implementation-related measures and systems (any remaining items)

(3.4) Promotion of Compliance in CCAMLR

(3.5) Transhipment

 

(3.8) Report out/action needed from SCIC CM Drafting Group and discussion of remaining proposals under agenda item 3.8
 

(various) Any unresolved agenda items

 

 

 

 

 

 

 

 

 

 

 SCIC Report Adoption
1530–1600 Break
1600–1730 1700 Commission Heads of Delegation followed by (1730) Scientific Committee Representatives

(3.8) Proposals for new and revised compliance related CMs (continued)

 

(4) CCAMLR Compliance Evaluation Procedure (CCEP)

(3.6) SISO Implementation

(3.7) NCP Engagement Strategy

 

(4) CCAMLR Compliance Evaluation Procedure (CCEP)

(5) Illegal, unreported and unregulated (IUU) fishing

(3.8) Proposals for new and revised compliance related CMs

(6) Fishery Notifications

(8) Consideration of the Second Performance Review

(various) Any unresolved agenda items

(9) Any other business

 

SCIC Report Adoption

 

 

SCAF Room

  Sunday
15 October		 Monday
16 October		 Tuesday
17 October		 Wednesday
18 October		 Thursday
19 October		 Friday
20 October
0900–1030       SCAF SCAF SCAF Report
1030–1100 Break
1100–1230       SCAF SCAF SCAF Report
1230–1400 Lunch
1400–1530            
1530–1600 Break
1600–1730            

 

Week 2 (23 to 27 October 2023)

Conference Room (extended), Commission only

  Monday
23 October		 Tuesday
24 October		 Wednesday
25 October		 Thursday
26 October		 Friday
27 October
0900–1030 Commission plenary Commission plenary   Commission plenary Commission Report
1030–1100

Break
1100–1230 Commission plenary Commission plenary   Commission plenary Commission Report
1230–1400

Lunch

1330-1400

       ad hoc CM Drafting Group  
1400–1530 Commission plenary Commission plenary Commission plenary ad hoc CM Drafting Group Commission Report
1530–1600

Break
1600–1730 Commission plenary Commission plenary   ad hoc CM Drafting Group Commission Report
1800-1930       Commission plenary  
Agenda items – Commission

2.4. Participation of a Member in the CCAMLR Meeting

3. Objective of the Convention

4. Management of marine resources

5. Spatial management

 6. Climate
7. Implementation and compliance
8. Observation
9. Conservation measures		 9. Conservation measures and CM Drafting Group
10. Administration and Finance

9. Conservation measures and CM Drafting Group

6. Climate
11. Cooperation
12. Administration
13. Other business
14. Report preparation
14. Report adoption

 14. Report adoption
15. Close

 

Events

  Monday
16 October		 Tuesday
17 October		 Wednesday
18 October		 Thursday
19 October		 Friday
20 October
Lunchtime   1230–1330
The Antarctic Wildlife Research Fund – Presentation
(Wombat Room, CCAMLR Headquarters)

1230–1400
MEASO Launch
(Sovereign Room, Hobart Function and Conference Centre – 1 Elizabeth Street Pier)

 1315–1345
Antarctica InSync
Presentation
(Conference Room, CCAMLR 
Headquarters)		  
Evening 1800–2000
CCAMLR Welcome Drinks
(CCAMLR Headquarters)		 1800–2000
ASOC Function
(Alceme – 6 Victoria Street)		      

 

  Monday
23 October		 Tuesday
24 October		 Wednesday
25 October		 Thursday
26 October		 Friday
27 October
Lunchtime 1245–1400
ATS Presentation - Heads of Delegation only
(SCAF Room, CCAMLR Headquarters)		        
Evening   1830–2030
ARK Function
(Franklin Wharf – Murray Street Pier, 28 Morrison Street)

1700–1900
Norwegian Embassy Reception and Sled Unveiling - Heads of Delegation only
(Tasmanian Museum and Art Gallery – Dunn Pl, Hobart)

   Final drinks at the Duke