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    SCAF-2019

    Standing Committee on Administration and Finance
    Location:
    Hobart, Australia
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Friday, 6 September 2019 - 00:00 Australia/Hobart (Working Paper)
    Saturday, 21 September 2019 - 00:00 Australia/Hobart (Background Paper)

    Schedule for the Thirty-eighth Meetings of the Commission and the Scientific Committee

    Before you arrive: Familiarise yourself with the functionality of the meeting server.

    Participants are not required to register for the SCIC and/or SCAF meetings. However, please register for the Commission meeting as usual.

    Meeting Report:
    e-cc-38-a7.pdf (330.55 KB)

    Documents

    Document Number Title Agenda Item(s)
    CCAMLR-38/03
    More Info     		Examination of the audited financial statements for 2018
    Executive Secretary
    		 3.1
    CCAMLR-38/04
    More Info     		Review of the 2019 Budget, Draft 2020 Budget and Forecast Budget for 2021
    Executive Secretary
    		 8
    CCAMLR-38/05
    More Info     		Executive Secretary’s Report, 2019 including First Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
    Executive Secretary
    		 4.1
    CCAMLR-38/06
    More Info     		Report of the 2019 Intersessional Correspondence Group on Capacity Building (Cape Town, South Africa, 8 to 10 April 2019)
    Delegation of South Africa
    		 5
    CCAMLR-38/07
    More Info     		Review of the Staff Regulations
    Executive Secretary
    		 4.1
    CCAMLR-38/09
    More Info     		Dormant Special Funds
    CCAMLR Secretariat
    		 7
    CCAMLR-38/10
    More Info     		Report of the 2019 Intersessional Correspondence Group on Sustainable Finance
    CCAMLR Secretariat
    		 5
    CCAMLR-38/11
    More Info     		Second Performance Review: progress reporting
    CCAMLR Secretariat
    		 6
    CCAMLR-38/15
    More Info     		CDS Fund expenditure proposal
    CCAMLR Secretariat
    		 8
    CCAMLR-38/19
    More Info     		Decision to promote the creation of a Southern Ocean Cooperation Platform
    Delegation of the European Union
    		 8
    CCAMLR-38/BG/04
    More Info     		Description of the General Fund Budget
    CCAMLR Secretariat
    		 8
    CCAMLR-38/BG/16 Rev. 1
    More Info     		CCAMLR website and Brochure redevelopment
    CCAMLR Secretariat
    		 9, 8
    CCAMLR-38/BG/19
    More Info     		Guidelines for the Administration of the General Capacity Building Fund
    CCAMLR Secretariat
    		 5
    SC-CAMLR-38/08
    More Info     		Funding Science Capacity in CCAMLR
    Chair of the Scientific Committee
    		 8

    Provisional Agenda

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    1     Opening of meeting

    The Chair of SCAF will welcome delegates from CCAMLR Members and Observers.

    2     Organisation of meeting
    2.1     Agenda

    This agenda was adopted by the Commission under Item 2 of its agenda.

    3     Annual Financial Statements
    3.1     Examination of Audited Financial Statements for 2018

    Consistent with Financial Regulation 11.1, a full audit of the 2018 Financial Statements was completed in early 2019. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

    CCAMLR-38/03 Examination of the audited financial statements for 2018
    Executive Secretary
    4     Report of the Secretariat
    4.1     Executive Secretary’s Report

    The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2018/19 intersessional period.

    The report will include a review of the Staff Regulations (SCAF-2018 report, paragraph 18).

    CCAMLR-38/05 Executive Secretary’s Report, 2019 including First Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
    Executive Secretary
    CCAMLR-38/07 Review of the Staff Regulations
    Executive Secretary
    5     Consideration of intersessional work (Sustainable Financing, Capacity Building)

    The Secretariat, as convener of an open-ended informal correspondence group (ICG) on Sustainable Financing established by the Commission (CCAMLR-XXXI, Annex 7, paragraph 13), will present a progress report on the 2018/19 intersessional consultations of the ICG for consideration by SCAF together with any outcomes for discussion.

    SCAF will consider the report of the workshop and administrative and financial proposals arising from the work of the ICG on Capacity Building for CCAMLR Members which was convened by South Africa.

    CCAMLR-38/06 Report of the 2019 Intersessional Correspondence Group on Capacity Building (Cape Town, South Africa, 8 to 10 April 2019)
    Delegation of South Africa
    CCAMLR-38/10 Report of the 2019 Intersessional Correspondence Group on Sustainable Finance
    CCAMLR Secretariat
    CCAMLR-38/BG/19 Guidelines for the Administration of the General Capacity Building Fund
    CCAMLR Secretariat
    6     Consideration of the Second Performance Review
    7     Consideration of dormant funds

    Following the mechanism agreed by CCAMLR in 2018 (SCAF-18 report, paragraph 53), SCAF will consider any dormant special funds.

    CCAMLR-38/09 Dormant Special Funds
    CCAMLR Secretariat
    8     Review of 2019 Budget, 2020 Draft Budget and 2021 Forecast Budget
    CCAMLR-38/04 Review of the 2019 Budget, Draft 2020 Budget and Forecast Budget for 2021
    Executive Secretary
    CCAMLR-38/15 CDS Fund expenditure proposal
    CCAMLR Secretariat
    CCAMLR-38/19 Decision to promote the creation of a Southern Ocean Cooperation Platform
    Delegation of the European Union
    CCAMLR-38/BG/04 Description of the General Fund Budget
    CCAMLR Secretariat
    CCAMLR-38/BG/16 Rev. 1 CCAMLR website and Brochure redevelopment
    CCAMLR Secretariat
    SC-CAMLR-38/08 Funding Science Capacity in CCAMLR
    Chair of the Scientific Committee
    8.1     Review of 2019 Budget

    The status of the 2019 budget will be presented for review.

    8.2     Draft Budget for 2020

    A draft budget for 2020 will be presented. This will be used to prepare a recommended budget for 2020. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.

    As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

    8.3     Forecast Budget for 2021

    The Committee will present a forecast budget for 2021 to the Commission for information purposes only.

    9     Other business
    10     Report adoption

    SCAF will adopt a report that will be provided to the Commission.

    11     Close of the meeting