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    SCAF-2021

    Full Name
    Standing Committee on Administration and Finance
    Location:
    Online
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Friday, 3 September 2021 - 00:00 Australia/Hobart (Working Paper)
    Saturday, 18 September 2021 - 00:00 Australia/Hobart (Background Paper)

    The annual meeting of CCAMLR-40 will be conducted virtually in Interprefy.

    Schedule for CCAMLR-40, SCAF-2021 and SCIC-2021

    Meeting Report:
    e-scaf-2021-rep.pdf (313.48 KB)

      Documents

      Document Number Title Agenda Item(s)
      CCAMLR-40/01 Rev. 1
      More Info
      Activities of the General Capacity Building Fund (GCBF)
      GCBF Panel
      5
      CCAMLR-40/02
      More Info
      General Science Capacity Fund – Terms of Reference
      CCAMLR Secretariat
      5
      CCAMLR-40/03 Rev. 1
      More Info
      Examination of the audited financial statements for 2020
      Executive Secretary
      3
      CCAMLR-40/04 Rev. 1
      More Info
      Review of the 2021 Budget, Draft 2022 Budget and Forecast Budget for 2023
      Executive Secretary
      6
      CCAMLR-40/05
      More Info
      Executive Secretary’s Report, 2021, including Third Year Implementation Report for the Secretariat’s Strategic Plan (2019–2022)
      Executive Secretary
      4.1
      CCAMLR-40/08
      More Info
      Gender-inclusive language
      CCAMLR Secretariat
      4
      CCAMLR-40/09
      More Info
      Options for publishing and printing meeting reports
      CCAMLR Secretariat
      4
      CCAMLR-40/10
      More Info
      Current rules of access to CCAMLR meeting documents
      CCAMLR Secretariat
      4
      CCAMLR-40/11
      More Info
      Enabling Observers to circulate correspondence to the Commission and the Scientific Committee
      CCAMLR Secretariat
      4
      CCAMLR-40/13
      More Info
      Website update
      CCAMLR Secretariat
      4
      CCAMLR-40/14
      More Info
      CDS Fund expenditure proposal
      CCAMLR Secretariat
      5
      CCAMLR-40/15
      More Info
      Compliance activity funding
      CCAMLR Secretariat
      5

      Preliminary Agenda

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      1     Opening of the meeting

      The Chair of SCAF will welcome delegates from CCAMLR Members and Observers.

      2     Organisation of the meeting
      2.1     Agenda

      This agenda was adopted by the Commission under Item 2 of its agenda.

      3     Annual Financial Statements
      3.1     Examination of Audited Financial Statements for 2020

      Consistent with Financial Regulation 11.1, a full audit of the 2020 Financial Statements was completed in early 2021. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

      4.1     Executive Secretary’s Report

      The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2020/21 intersessional period and planned for 2021/22.

      The report will also include a review and recommendation regarding the police and medical checks contained in the Staff Regulations.

      4.2     Report of the Secretariat

      The following reports will be presented as part of the report of the Secretariat:

      • Sustainability at the Secretariat
      • Update on the Macquarie Point development and possible implications for the current headquarters site
      • A report will be presented on electronic document management at the Secretariat
      • A report on the implementation of the new enterprise management software solution, SapphireOne, will be presented.
      5     Capacity Building

      SCAF will consider any reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and administrative and financial proposals arising from any of this work.

      SCAF will also consider the revised terms of reference for the General Science Capacity Fund (GSCF).

      6     Review of 2021 Budget, 2022 Draft Budget and 2023 Forecast Budget
      6.1     Review of 2021 Budget

      The status of the 2021 budget will be presented for review.

      The status of Dormant Funds will be presented for review.

      A report on the Working Capital Fund will be presented for review.

      6.2     Draft Budget for 2022

      A Draft Budget for 2022 will be presented. This will be used to prepare a recommended budget for 2022. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.

      As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

      6.3     Forecast Budget for 2023

      The Committee will present a Forecast Budget for 2023 to the Commission for information purposes only.

      7     Report adoption

      SCAF will adopt a report that will be provided to the Commission.

      8     Close of the meeting.

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