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Meetings

SCAF-2022

Standing Committee on Administration and Finance
Location:
Hobart, Australia
Meeting Start Date/Time:
Meeting End Date/Time:
Submissions Due
Friday, 9 September 2022 - 09:00 Australia/Hobart (Working Paper)
Saturday, 24 September 2022 - 09:00 Australia/Hobart (Background Paper)

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Meeting Report:
e-scaf-2022-rep_0.pdf (340.43 KB)

Agenda

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1     Opening of the meeting

The Chair of the Standing Committee on Administration and Finance (SCAF) will welcome delegates from CCAMLR Members.

2     Organisation of the meeting
2.1     Agenda

This agenda was adopted by the Commission under Item 2 of its agenda.

3     Annual Financial Statements
3.1     Examination of Audited Financial Statements for 2021

Consistent with Financial Regulation 11.1, a full audit of the 2021 Financial Statements was completed in 2022. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

3.2     Adoption of Australian Accounting Standards

A paper will be presented by the Secretariat, at the request of the Auditors, for the Commission to consider the adoption of Australian, rather than International, Accounting Standards.

3.3     Appointment of Auditor

SCAF will recommend an auditor for the 2023 and 2024 financial statements.

4     Report of the Secretariat
4.1     Executive Secretary’s Report

The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2021/22 intersessional period.

4.2     Secretariat Strategic Plan 2023–2026

The 2023–2026 Strategic Plan will be presented. It will include the following papers:

• CCAMLR Secretariat Strategic Plan (2023–2026)

• CCAMLR Staffing and Salary Strategy (2023–2026)

• Review of the Job Classification System

• CCAMLR Financial Analysis (2023–2026).

5     Capacity Building

SCAF will consider any reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and administrative and financial proposals arising from any of this work.

6     Review of 2022 Budget, 2023 Draft Budget and 2024 Forecast Budget
6.1     Review of 2022 Budget

• The status of the 2022 budget will be presented for review.
• The status of Dormant Funds will be presented for review.
• A report on the Working Capital Fund will be presented for review.

6.2     Draft Budget for 2023

A draft budget for 2023 will be presented. This will be used to prepare a recommended budget for 2023. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.

As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

6.3     Forecast Budget for 2024

The Committee will present a forecast budget for 2024 to the Commission for information purposes only.

7     Administrative issues

SCAF will discuss other administrative issues arising from intersessional work, including access to meeting documents and the Second Performance Review.

8     Other business
9     Report adoption

SCAF will adopt a report that will be provided to the Commission.

10     Close of the meeting.

Preliminary Schedule (last updated: 31 October 2022)

 

Week 2 (31 October to 4 November)

 

Commission meeting (Convention Room) with side group meetings (place and time) during week 2 of CCAMLR-41

  Monday

31 October		 Tuesday

1 November		 Wednesday

2 November		 Thursday

3 November		 Friday

4 November
0900–1030 Commission plenary Commission plenary (CM drafting) (CM drafting) Commission Report
1030–1100 Break Break Break Break Break
1100–1230 Commission plenary Commission plenary (CM drafting) (CM drafting) Commission Report
1230–1400 Lunch SCAF Room:

Workgroup to develop a workplan to accompany the rollover of CM 51-07		 Lunch Lunch Lunch
1400–1530 Commission plenary Commission plenary Commission plenary Commission plenary Commission Report
1530–1600 Break Break Break Break Break
1600–1730 Commission plenary Commission plenary (CM drafting) (Report preparation) Commission Report
Agenda topics – Commission 3 (Objective),

4 (Management of marine resources),

5 (Spatial management)		 6 (Climate),

7 (Implementation and compliance),

8 (Observation),

9 (Conservation measures)		 9 (Conservation measure drafting),

10 (Administration and Finance)		 9 (Conservation measure drafting),

11 (Cooperation), 12 (Administration), 13 (Other business),

14 (Report preparation)		 14 (Report adoption),

15 (Clos

Events

Sunday

30 October		 Monday

31 October		 Tuesday

1 November		 Wednesday

2 November		 Thursday

3 November		 Friday

4 November

1000–1430

Bike ride and walk:

– information

– registrations

have now closed

1245–1350

ATS/ATCM Brief

(SCAF Room)

Lunch provided

1800–2000

ARK function

(Franklin Wharf restaurant,

Derwent View Room)