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    SCAF-2022

    Full Name
    Standing Committee on Administration and Finance
    Location:
    Hobart, Tasmania
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Friday, 9 September 2022 - 09:00 Australia/Hobart (Working Paper)
    Saturday, 24 September 2022 - 09:00 Australia/Hobart (Background Paper)

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      Preliminary Agenda

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      1     Opening of the meeting

      The Chair of the Standing Committee on Administration and Finance (SCAF) will welcome delegates from CCAMLR Members.

      2     Organisation of the meeting
      2.1     Agenda

      This agenda was adopted by the Commission under Item 2 of its agenda.

      3     Annual Financial Statements
      3.1     Examination of Audited Financial Statements for 2021

      Consistent with Financial Regulation 11.1, a full audit of the 2021 Financial Statements was completed in 2022. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

      3.2     Adoption of Australian Accounting Standards

      A paper will be presented by the Secretariat, at the request of the Auditors, for the Commission to consider the adoption of Australian, rather than International, Accounting Standards.

      3.3     Appointment of Auditor

      SCAF will recommend an auditor for the 2023 and 2024 financial statements.

      4     Report of the Secretariat
      4.1     Executive Secretary’s Report

      The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2021/22 intersessional period.

      4.2     Secretariat Strategic Plan 2023–2026

      The 2023–2026 Strategic Plan will be presented. It will include the following papers:
      • CCAMLR Secretariat Strategic Plan (2023–2026)
      • CCAMLR Staffing and Salary Strategy (2023–2026)
      • Review of the Job Classification System
      • CCAMLR Financial Analysis (2023–2026).

      5     Capacity Building

      SCAF will consider any reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and administrative and financial proposals arising from any of this work.

      6     Review of 2022 Budget, 2023 Draft Budget and 2024 Forecast Budget
      6.1     Review of 2022 Budget

      • The status of the 2022 budget will be presented for review.
      • The status of Dormant Funds will be presented for review.
      • A report on the Working Capital Fund will be presented for review.

      6.2     Draft Budget for 2023

      A draft budget for 2023 will be presented. This will be used to prepare a recommended budget for 2023. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.
      As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

      6.3     Forecast Budget for 2024

      The Committee will present a forecast budget for 2024 to the Commission for information purposes only.

      7     Administrative issues

      SCAF will discuss other administrative issues arising from intersessional work, including access to meeting documents and the Second Performance Review.

      8     Other business
      9     Report adoption

      SCAF will adopt a report that will be provided to the Commission.

      10     Close of the meeting.

      Preliminary Schedule (last updated: 5 July 2022)

      Week 1 (Sunday 23 to Friday 28 October)

      Conference Room

        Sunday
      23 October
      Monday
      24 October
      Tuesday
      25 October
      Wednesday
      26 October
      Thursday
      27 October
      Friday
      28 October
      0900–1030  

      Commission

      Opening plenary

      Scientific Committee
      3. Harvested species – Fish
      Scientific Committee
      7. Climate change
      Scientific Committee
      12. Secretariat supported activities
      13. Budget
      Scientific Committee Report
      1030–1100 Break
      1100–1230   Scientific Committee
      1. Opening
      2. Advances in statistics, assessments, acoustics and survey methods
      3. Harvested species – Krill
      Scientific Committee
      3. Harvested species – Fish
      4. Scientific research exemption
      Scientific Committee
      8. IUU fishing in the Convention Area

      Scientific Committee
      14. Advice SCIC and SCAF (reporting to SCAF Wednesday am, SCIC Wednesday pm)
      15. Election of Chair and Vice-Chairs
      16. Other business

      Scientific Committee Report
      1230–1400

                                                                                   Lunch

      1400–1530   Scientific Committee
      3. Harvested species – Krill
       
      Scientific Committee
      5. Non-target species
      Scientific Committee
      9. CCAMLR Scheme of International Scientific Observation
       
      Scientific Committee
      No meeting: Report preparation and review
      Scientific Committee Report
      1530–1600 Break
      1600–1730

       

      Scientific Committee
      3. Harvested species – Krill
      Scientific Committee
      6. Spatial management
      Scientific Committee
      10. Cooperation
      11. Scientific Committee activities
      Scientific Committee
      No meeting: Report preparation and review
      Scientific Committee Report
      Agenda topics – Scientific Committee   Opening, Statistics,
      Krill
      Fish, Research,
      Non-target species,
      Spatial management
      Climate change, IUU, Observation, Cooperation, SC activities Secretariat activities,
      Budget,
      Advice to SCIC and SCAF, Election of V-Chair,
      Other business
       
      Agenda topics – Commission  

      1 (Opening)
      2 (Organisation)

      SCAR lecture

             

       

      Wombat Room

        Sunday
      23 October
      Monday
      24 October
      Tuesday
      25 October
      Wednesday
      26 October
      Thursday
      27 October
      Friday
      28 October
      0900–1030     SCIC (SCIC CM Drafting) (SCIC CM Drafting) SCIC Report
      1030–1100 Break
      1100–1230   SCIC SCIC     SCIC Report
      1230–1400 Lunch
      1400–1530   SCIC SCIC SCIC SCIC SCIC Report
      1530–1600 Break
      1600–1730 1600 Commission Heads of Delegation
      followed by
      Scientific Committee Representatives
      SCIC SCIC SCIC SCIC SCIC Report

       

      SCAF Room

        Sunday
      23 October
      Monday
      24 October
      Tuesday
      25 October
      Wednesday
      26 October
      Thursday
      27 October
      Friday
      28 October
      0900–1030   Audience Audience SCAF SCAF SCAF Report
      1030–1100 Break
      1100–1230   Audience Audience SCAF SCAF SCAF Report
      1230–1400 Lunch
      1400–1530   Audience Audience Audience Audience Audience
      1530–1600 Break
      1600–1730   Audience Audience Audience Audience Audience

       

       

       

       

       

       

       

       

       

       

      Week 2 (31 October to 4 November)

      Conference Room (extended), Commission only

        Monday
      31 October
      Tuesday
      1 November
      Wednesday
      2 November
      Thursday
      3 November
      Friday
      4 November
      0900–1030 Commission plenary Commission plenary (CM drafting) (CM drafting) Commission Report
      1030–1100 Break
      1100–1230 Commission plenary Commission plenary (CM drafting) (CM drafting) Commission Report
      1230–1400 Lunch
      1400–1530 Commission plenary Commission plenary Commission plenary Commission plenary Commission Report
      1530–1600 Break
      1600–1730 Commission plenary Commission plenary (CM drafting) (Report preparation) Commission Report
      Agenda topics – Commission 3 (Objective),
      4 (Management of marine resources),
      5 (Spatial management)
      6 (Climate),
      7 (Implementation and compliance),
      8 (Observation), 9 (Conservation measures)
      9 (Conservation measure drafting),
      10 (Administration and Finance)
      9 (Conservation measure drafting),
      11 (Cooperation), 12 (Administration), 13 (Other business),
      14 (Report preparation)
      14 (Report adoption),
      15 (Close)

       

      Events

        Monday
      24 October
      Tuesday
      25 October
      Wednesday
      26 October
      Thursday
      27 October
      Friday
      28 October
      1900–

      Informal opening get-together
      (Town Hall)

        ASOC function
      (to be confirmed)
         
                 
                 

       

       

       

       

       

       

       

        Monday
      31 October
      Tuesday
      1 November
      Wednesday
      2 November
      Thursday
      3 November
      Friday
      4 November
      1900– ARK function
      (to be confirmed)