Meetings logo
Meetings

    SCAF-2022

    Standing Committee on Administration and Finance
    Location:
    Hobart, Tasmania
    Meeting Start Date/Time:
    Meeting End Date/Time:
    Submissions Due
    Friday, 9 September 2022 - 09:00 Australia/Hobart (Working Paper)
    Saturday, 24 September 2022 - 09:00 Australia/Hobart (Background Paper)

    Here are some tips to navigate this new layout:
    To register for the meeting, press the blue Register Now button
    To submit a meeting document, press the grey Submit Now button
    To return to the CCAMLR homepage, press "CCAMLR Home" in the grey menu bar on top.

    Detailed information is available in our support forum, which includes the new process for submitting revisions to papers.

    Preliminary Agenda

    Expand All Annotations | Collapse All

    1     Opening of the meeting

    The Chair of the Standing Committee on Administration and Finance (SCAF) will welcome delegates from CCAMLR Members.

    2     Organisation of the meeting
    2.1     Agenda

    This agenda was adopted by the Commission under Item 2 of its agenda.

    3     Annual Financial Statements
    3.1     Examination of Audited Financial Statements for 2021

    Consistent with Financial Regulation 11.1, a full audit of the 2021 Financial Statements was completed in 2022. The Financial Statements, together with the associated Audit Report, will be reviewed by SCAF and presented for acceptance by the Commission.

    3.2     Adoption of Australian Accounting Standards

    A paper will be presented by the Secretariat, at the request of the Auditors, for the Commission to consider the adoption of Australian, rather than International, Accounting Standards.

    3.3     Appointment of Auditor

    SCAF will recommend an auditor for the 2023 and 2024 financial statements.

    4     Report of the Secretariat
    4.1     Executive Secretary’s Report

    The Executive Secretary will present his annual report. The report will summarise the implementation of activities and tasks described in the 2019–2022 Strategic Plan undertaken during the 2021/22 intersessional period.

    4.2     Secretariat Strategic Plan 2023–2026

    The 2023–2026 Strategic Plan will be presented. It will include the following papers:
    • CCAMLR Secretariat Strategic Plan (2023–2026)
    • CCAMLR Staffing and Salary Strategy (2023–2026)
    • Review of the Job Classification System
    • CCAMLR Financial Analysis (2023–2026).

    5     Capacity Building

    SCAF will consider any reports from the General Capacity Building Fund (GCBF) Panel, the Secretariat’s reports on the activities of the GCBF, and administrative and financial proposals arising from any of this work.

    6     Review of 2022 Budget, 2023 Draft Budget and 2024 Forecast Budget
    6.1     Review of 2022 Budget

    • The status of the 2022 budget will be presented for review.
    • The status of Dormant Funds will be presented for review.
    • A report on the Working Capital Fund will be presented for review.

    6.2     Draft Budget for 2023

    A draft budget for 2023 will be presented. This will be used to prepare a recommended budget for 2023. The advice to the Commission will reflect SCAF’s discussions on financial and administrative issues as well as advice from the Scientific Committee and SCIC Chairs. This item will be finalised late in the second week of the Commission’s meeting.
    As part of its budgetary considerations, SCAF will review any income and expenditure proposals for any of the Special and other Funds.

    6.3     Forecast Budget for 2024

    The Committee will present a forecast budget for 2024 to the Commission for information purposes only.

    7     Administrative issues

    SCAF will discuss other administrative issues arising from intersessional work, including access to meeting documents and the Second Performance Review.

    8     Other business
    9     Report adoption

    SCAF will adopt a report that will be provided to the Commission.

    10     Close of the meeting.

    Preliminary Schedule (last updated: 5 July 2022)

    Week 1 (Sunday 23 to Friday 28 October)

    Conference Room

      Sunday
    23 October    		 Monday
    24 October    		 Tuesday
    25 October    		 Wednesday
    26 October    		 Thursday
    27 October    		 Friday
    28 October
    0900–1030  

    Commission

    Opening plenary

    		 Scientific Committee
    3. Harvested species – Fish    		 Scientific Committee
    7. Climate change    		 Scientific Committee
    12. Secretariat supported activities
    13. Budget    		 Scientific Committee Report
    1030–1100 Break
    1100–1230   Scientific Committee
    1. Opening
    2. Advances in statistics, assessments, acoustics and survey methods
    3. Harvested species – Krill    		 Scientific Committee
    3. Harvested species – Fish
    4. Scientific research exemption    		 Scientific Committee
    8. IUU fishing in the Convention Area

    Scientific Committee
    14. Advice SCIC and SCAF (reporting to SCAF Wednesday am, SCIC Wednesday pm)
    15. Election of Chair and Vice-Chairs
    16. Other business

    		 Scientific Committee Report
    1230–1400

                                                                                 Lunch
    1400–1530   Scientific Committee
    3. Harvested species – Krill
         		 Scientific Committee
    5. Non-target species    		 Scientific Committee
    9. CCAMLR Scheme of International Scientific Observation
         		 Scientific Committee
    No meeting: Report preparation and review    		 Scientific Committee Report
    1530–1600 Break
    1600–1730

     

    		 Scientific Committee
    3. Harvested species – Krill    		 Scientific Committee
    6. Spatial management    		 Scientific Committee
    10. Cooperation
    11. Scientific Committee activities    		 Scientific Committee
    No meeting: Report preparation and review    		 Scientific Committee Report
    Agenda topics – Scientific Committee   Opening, Statistics,
    Krill    		 Fish, Research,
    Non-target species,
    Spatial management    		 Climate change, IUU, Observation, Cooperation, SC activities Secretariat activities,
    Budget,
    Advice to SCIC and SCAF, Election of V-Chair,
    Other business    		  
    Agenda topics – Commission  

    1 (Opening)
    2 (Organisation)

    SCAR lecture

    		        

     

    Wombat Room

      Sunday
    23 October    		 Monday
    24 October    		 Tuesday
    25 October    		 Wednesday
    26 October    		 Thursday
    27 October    		 Friday
    28 October
    0900–1030     SCIC (SCIC CM Drafting) (SCIC CM Drafting) SCIC Report
    1030–1100 Break
    1100–1230   SCIC SCIC     SCIC Report
    1230–1400 Lunch
    1400–1530   SCIC SCIC SCIC SCIC SCIC Report
    1530–1600 Break
    1600–1730 1600 Commission Heads of Delegation
    followed by
    Scientific Committee Representatives    		 SCIC SCIC SCIC SCIC SCIC Report

     

    SCAF Room

      Sunday
    23 October    		 Monday
    24 October    		 Tuesday
    25 October    		 Wednesday
    26 October    		 Thursday
    27 October    		 Friday
    28 October
    0900–1030   Audience Audience SCAF SCAF SCAF Report
    1030–1100 Break
    1100–1230   Audience Audience SCAF SCAF SCAF Report
    1230–1400 Lunch
    1400–1530   Audience Audience Audience Audience Audience
    1530–1600 Break
    1600–1730   Audience Audience Audience Audience Audience

     

     

     

     

     

     

     

     

     

     

    Week 2 (31 October to 4 November)

    Conference Room (extended), Commission only

      Monday
    31 October    		 Tuesday
    1 November    		 Wednesday
    2 November    		 Thursday
    3 November    		 Friday
    4 November
    0900–1030 Commission plenary Commission plenary (CM drafting) (CM drafting) Commission Report
    1030–1100 Break
    1100–1230 Commission plenary Commission plenary (CM drafting) (CM drafting) Commission Report
    1230–1400 Lunch
    1400–1530 Commission plenary Commission plenary Commission plenary Commission plenary Commission Report
    1530–1600 Break
    1600–1730 Commission plenary Commission plenary (CM drafting) (Report preparation) Commission Report
    Agenda topics – Commission 3 (Objective),
    4 (Management of marine resources),
    5 (Spatial management)    		 6 (Climate),
    7 (Implementation and compliance),
    8 (Observation), 9 (Conservation measures)    		 9 (Conservation measure drafting),
    10 (Administration and Finance)    		 9 (Conservation measure drafting),
    11 (Cooperation), 12 (Administration), 13 (Other business),
    14 (Report preparation)    		 14 (Report adoption),
    15 (Close)

     

    Events

      Monday
    24 October    		 Tuesday
    25 October    		 Wednesday
    26 October    		 Thursday
    27 October    		 Friday
    28 October
    1900–

    Informal opening get-together
    (Town Hall)

    		   ASOC function
    (to be confirmed)    		    
               
               

     

     

     

     

     

     

     

      Monday
    31 October    		 Tuesday
    1 November    		 Wednesday
    2 November    		 Thursday
    3 November    		 Friday
    4 November
    1900– ARK function
    (to be confirmed)